Better Than Printing Tip #4: Google Drive Revisions, Comments, and Markups

Use Comments and markup tools for convenient peer editing in Google Drive.

So you’ve finally convinced Group Partner XX that Google Drive is the wave of the present and to ditch the hand-scribed project revisions every week. They’ve seen the light, but now it’s all fouled up. Someone (not naming names) has gone and deleted the best paragraph in the whole presentation (yours of course). Not only that but the group hasn’t been able to meet in over a week and no one’s made anymore changes as the due date approaches.

Get that paragraph back in the final version: no problem(and see who nuked it in the 1st place). Set up commenting so your group members can give feedback without being face-to-face: easy as pie!

The power of Google Drive goes beyond just sharing and collaborative live-editing. Google Drive has an easy-to-view revision history so you can see just who messed up that last group project,and revert to an earlier version in a snap. You can also do peer-editing & feedback with their nifty commenting tool. You can even set up notifications on the comment thread so you’ll get emailed when someone posts a comment to your doc.

Better Than Printing Tip #3 Google Docs and Track Changes

Did you know? You can share documents and papers easily with Google Drive.

It’s not just about sustainability & waste. The Better than Printing campaign is geared toward helping you choose methods that make it easier to organize and edit your documents & articles and to work collaboratively.


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Better Than Printing Tip #2: Microsoft Word Track Changes

Use MS Word markup tools like “Track Changes.” And did you know, you can also record audio comments and imbed them into your Word docs?

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Better Than Printing Tip #1: Adobe Rader XI Markup Tools

Tired of printing out mountains of PDF files? Standing in line at the printer getting you down? Did you know there’s some great tools available in the labs and on your PC/MAC to manipulate PDFs with?

It all starts with a free App:

  • Get the latest Adobe Reader (XI): The newest version of Adobe Reader has vastly improved markup tools. It’s also free and is pretty consistent across all platforms.Mac or PC:You can download Adobe Reader for Mac or PC here
  • (be sure to UNCHECK the MacAfee Security Scan offer)
  • For iPad or Android tablet:  Is available for free from their respective app stores.

Once you have Adobe Reader installed you can use some quick and easy to use features to mark up your PDF’s and view your notes across all platforms.

**many other PDF reading programs can also see the markup notes, but not all of them.

Here’s a brief video explaining how to use the markup tools of Adobe Rader XI:


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Assignment Calculator?

What is the Assignment Calculator?  And who is it for?

The assignment calculator is a simple tool that students and faculty can use to help calculate when parts of a research paper or assignment should be worked on and completed.  Basically, all you need to do is plug in the beginning date of an assignment and the due date, and it does the rest for you!

Then the calculator lists all of the steps needed to complete your assignment and when each step should be done.  Below is an example.  This is a wonderful tool to help with time management! Check out the Assignment Calculator at:


Reference Help by Text Message

You can now send questions to the reference desk by text message. Here’s how it works:
* Address your text message to 246246
* Start off the message with “send hathelp”
* Add your message
The librarian at the reference desk will receive an IM with your text message. Our response back to you will still be sent to your phone like any other text.
This service should work with most major carriers, but if you try it and find it doesn’t work for you, please send us an email and let us know who your cell carrier is. That way we can update our information about the service. We’d also like to hear from you if you experience any problems using this service.
Please remember that your cell phone carrier may charge you for each text message sent and received. The library is not responsible for these charges.

New Computers

Over the summer, WITS was able to upgrade all 34 public access computers in the Hatfield Library. The new Gateway E-4610 computers are a major upgrade from the computers previously available.
The computers offer users the entire Adobe Suite — including Acrobat, Photoshop, and Dreamweaver — as well as Microsoft Office products and Open Office productsl.
The library is also running all of the printing from the new workstations through the campus WebPrint program.

Public Scanner

The library has a new color scanner, located in the microfilm area. The scanner is free for use by the Willamette community, and has instructions posted near it. Scanned items can be saved in PDF, JPEG or TIFF formats or edited in PhotoStudio.
For assistance with the scanner, please check at the Circulation Desk.

Digital Imaging WorkStation

The library has added a “Digital Imaging WorkStation” in the microfilm area. Microfilm reader #2 now has a PC connected to it so patrons can scan from microfilm or microfiche directly to Adobe Acrobat, creating PDF files or TIFF images.
When users log onto the computer, it will map their H: drive, and they can either save the files or print them off to the network public printer.
Ask at the Circulation Desk if you have any questions about this new digital option.

New Printers

The first floor library printers were upgraded this week with two new HP LaserJet 4250dtn printers. The new printers offer the ability to handle large print jobs at a faster rate than the older ones, printing up to 45 pages per minute.
Most importantly the new printers offer the ability to print double-sided. In fact, the printers will default to double-sided, helping the library cut down on wasted paper.